Cambodian Exporters’ Checklist for Efficient Shipping

Exporting goods from Cambodia can offer tremendous opportunities, particularly with the country’s strategic location in Southeast Asia, preferential trade agreements, and growing infrastructure. However, successful exporting requires more than just sourcing products — it demands careful preparation, strong logistics coordination, and adherence to regulatory requirements. This checklist is designed to help Cambodian exporters — whether established businesses or new entrants — streamline their shipping processes and avoid costly mistakes.

1. Understand Your Target Market

Before shipping any product, Cambodian exporters must study their destination market thoroughly.

• What are the import regulations?

• Are there specific packaging or labeling requirements?

• What are the tariffs, duties, and non-tariff barriers?

🔗 Useful link: Trade Map by ITC – analyze global import/export flows and regulations by country.

2. Secure the Correct Export Documentation

Proper documentation is essential for smooth customs clearance. Key export documents Cambodian exporters should prepare include:

• Commercial Invoice

• Packing List

• Bill of Lading (B/L) or Air Waybill (AWB)

• Certificate of Origin (CO)

• Export License (if applicable)

• Insurance Certificate

The Ministry of Commerce Cambodia provides COs and relevant export licenses.

🔗 Ministry of Commerce Cambodia – Trade Services

3. Comply with Cambodian Customs Procedures

Customs processes in Cambodia have been modernized under the ASYCUDA system, but compliance is still key. Exporters should:

• Register with the General Department of Customs and Excise.

• Ensure HS Codes are correct.

• Declare goods via the Cambodia National Single Window (CNSW) when applicable.

🔗 Cambodia General Department of Customs and Excise

4. Use the Right Logistics Partner

Choosing the right freight forwarder, customs broker, or shipping agent can make or break an export operation. Good logistics agents offer:

• Knowledge of trade routes and shipping costs.

• Multimodal transportation solutions (road, sea, air, rail).

• Warehousing and cargo consolidation options.

Consider partners listed under the Cambodia Freight Forwarders Association (CAMFFA) for verified services.

🔗 CAMFFA – Cambodia Freight Forwarders Association

5. Choose the Most Suitable Incoterms

Incoterms (International Commercial Terms) define who is responsible for shipping costs, insurance, and risks. Commonly used Incoterms include:

• FOB (Free on Board) – the seller delivers when goods are on the ship.

• CIF (Cost, Insurance, and Freight) – seller pays for transport and insurance.

• EXW (Ex Works) – buyer assumes most responsibility.

Understanding Incoterms can prevent confusion and financial disputes with international buyers.

🔗 ICC Incoterms 2020 – Official site

6. Package Goods for Export

Proper packaging reduces damage, facilitates handling, and complies with destination market regulations. Key tips:

• Use ISPM 15 certified wooden packaging (especially for North America and Europe).

• Label packages clearly with product description, weight, dimensions, and destination.

• For fragile or high-value goods, add cushioning and waterproof materials.

🔗 Export.gov Packaging Guidelines

7. Arrange for Insurance

Marine cargo insurance is essential to protect your goods in transit. Factors to consider:

• Mode of transport (sea, air, road).

• Type of goods (perishable, electronic, heavy machinery).

• Destination risk profile (e.g., port congestion, theft).

🔗 Chubb Cambodia and other local providers offer tailored cargo insurance for exporters.

8. Track and Monitor Shipments

Exporters should use digital tools for tracking and communication. Most major freight companies offer real-time tracking of cargo. You may also use:

• Tracking portals from carriers (Maersk, CMA CGM, DHL, etc.)

• Export logistics software like TradeGecko, Zoho Inventory, or TNETS.

Keeping buyers informed builds trust and allows timely response to shipping issues.

🔗 Maersk Cargo Tracking

9. Stay Informed About Regional Trade Agreements

Cambodia is part of ASEAN, the Regional Comprehensive Economic Partnership (RCEP), and benefits from the EU’s Everything But Arms (EBA) program. These agreements reduce tariffs and improve market access.

Exporters can gain advantages by shipping under these preferential trade schemes, provided they meet the rules of origin requirements.

🔗 ASEAN Trade Repository
🔗 RCEP Overview – ASEAN Secretariat
🔗 EU Everything But Arms (EBA) Initiative

10. Build Strong Communication with Buyers

An efficient export operation is not just about shipping; it’s about service. Cambodian exporters should:

• Confirm documents and terms in writing.

• Respond promptly to buyer inquiries.

• Provide updates on shipping timelines.

Using communication platforms like WhatsApp Business, WeChat, or email automation tools can help maintain professionalism and reduce misunderstandings.

Final Thoughts

Exporting from Cambodia is becoming increasingly attractive thanks to economic reforms, growing infrastructure, and access to global markets. However, efficient shipping hinges on a structured approach, attention to detail, and collaboration with trusted partners.

By following this comprehensive checklist, Cambodian exporters can improve shipping accuracy, reduce costs, and strengthen their reputation in international markets.